General Record Schedules

General Record Schedules (GRS) provide consistency in recordkeeping by Vermont public agencies for common functions and activities carried out by more than one public agency. Any Vermont public agency may adopt any or all of the requirements in a GRS approved by the Vermont State Archivist and implement through their own internal policies and procedures.

General Record Schedules (GRS)

• Accounting Records (GRS-1000.1002)
• Administrative Policy Records (GRS-1000.1102) 
• Administrative Rulemaking Records (GRS-2087.1128) 
• Appointment Records (GRS-1493.1004)
• Audit Records (GRS-1000.1007) 
• Budget Records (GRS-1000.1012) 
• Contracting Files (GRS-1000.1126) 
• Enforcement Records (GRS-1000.1033) 
• Granting & Awards Records (see GRS for Public Funds)
• Infrastructure Construction Records (see GRS for Infrastructure)
• Infrastructure Development Records (see GRS for Infrastructure)
• Infrastructure Planning Records (see GRS for Infrastructure)
• Investigation Records (GRS-1000.1100) 
• Land Use and Related Permits (GRS-1482.1104) 
• Lending and Loan Records (see GRS for Public Funds)
• Marketing Records (GRS-1000.1062) 
• Monitoring Records (GRS-1000.1063) 
• Operational / Managerial Records (GRS-1000.1103) 
• Payroll Management Records (GRS-1009.1103)
• Personnel Files (GRS-1304.1103)
• Professional Services Licensing Files (GRS-1181.1059)
• Public Bodies Administrating Records (GRS-2084.1102)
• Tax Appeals (GRS-1570.1108)
• Tax Assessments and Related Records (GRS-1570.1170) 
• Training Records (GRS-1000.1093)
• Transitory Records (GRS-1000.1000)
• GRS for Infrastructure (does not include all activities related to infrastructure)
• GRS for Public Funds (does not include all activities related public funds)
• GRS for Public Utilities (does not yet include all activities related to utilities)
• GRS for State Lands 

Business functions and activities performed by just one public agency are addressed through agency-specific record schedules (SRS). SRS may only be used by the agency to which the schedule was issued. SRS are only issued to agencies that have initiated action with VSARA to update their records management programs