Secretary of State Services > Apostille or Authentication

Apostille or Authentication


On behalf of the Secretary of State, the Vermont State Archives & Records Administration issues both apostille and authentication certificates for Vermont notarized documents and Vermont certified public records (provided that we have the signature of the respective Vermont notary public or Vermont public official on file). The determination of which certificate is issued is based on the country in which the document will be legalized for use.

Fees

The fee for an Apostille or authentication certificate is $10.00 per document, payable to the Vermont Secretary of State. Those needing an Apostille or authentication certificate may visit the Vermont State Archives & Records Administration in person in Middlesex, Vermont or submit a request by mail. A prepaid air bill is required if documents are to be returned via special means such as Federal Express or any other courier service. Unless otherwise instructed, documents are mailed back via first-class mail.

Apostilles

In 1981, the United States formally entered the Hague Convention on Abolishing the Requirement of Legalization for Foreign Documents. Today Vermont notarized documents and Vermont certified public records are admissible in member states and countries after the Secretary of State verifies the signature of the notary and attaches an Apostille. A current status listing of member states and countries is available at:  http://www.hcch.net/index_en.php?act=conventions.status&cid=41.

Authentications

Countries that are not members of the Hague Convention require a more traditional form of legalization called an “Authentication.” The purpose of the certification mirrors the purpose of the Apostille but requires one further step of authentication where the Apostille does not. After the Secretary of State verifies the signature of the notary and attaches a certificate of authentication. the document must then be forwarded to the Office of Authentication, U.S. Department of State in Washington, D.C. In this final step, the signature of the Vermont Secretary of State is verified.

If you have general questions about authentication services, please contact Louise Corliss at louise.corliss@vermont.gov or 802-828-2863.

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Note: Documents concerning U.S. citizenship, allegiance to the United States or any U.S. state or other jurisdiction, sovereignty, Actual Notice of In Itinere Status and World Service Authority (or similar) will be refused (22 CFR 92.9 and 22 CFR 131.2). Do not submit such documents for an Apostille or authentication.

Academic records that do not meet the United States Department of State requirements will also be refused. Do not submit academic records that do not meet these requirements for an Apostille or authentication.




Contact Information

Vermont Secretary of State

Jim Condos

128 State Street

Montpelier, VT 05633-1101

802-828-2148

Contact the Secretary

Deputy Secretary of State

Chris Winters

128 State Street

Montpelier, VT 05633-1101

802-828-2124

chris.winters@vermont.gov

Chief of Staff

Eric Covey

eric.covey@vermont.gov

General Counsel

Jenny R. Prosser

jenny.prosser@vermont.gov

Administrative Services

Marlene Betit, Director

marlene.betit@vermont.gov


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